BDS October 2025 Minutes
BIG DEEP SOUTH CONVENTION 2026
Committee Planning Meeting
10/22/2025 Call to Order 6:30pm/End 7:26pm Chair (Mary H.) We will be voting on the theme tonight!
Art work to be voted on at 11/5 meeting; Voice to be voted on at 12/3 meeting.
Vice Chair (Scott B.) Just happy to be here!
Secretary (Emily A.) Check contact info on sign in sheet; provide info if not listed. Check emails for updates; GroupMe link available. Any committees in need of help with documents, spreadsheets, etc- let me know!
Hotel Liaison (Bobby A.) Big news! - Michael J will be hotel liaison co-chair! Working behind the scenes with the hotel. Excited for another year!
Treasurer (Bill B./Billy K.) No report
50/50 (Maria S./Mike H.) Maria will get with Mary/Emily on questions.
Accessibilities (Ricky P.) Area 27 - State accessibilities board is doing outreach and Ricky is working on getting them involved with Big Deep South. Requests accessibilities table to be more accessible this year.
Al-Anon Liason-OPEN POSITION
Audio/Video (Chip) No report
Bingo (Cindy/Charlotte) Will work on flyer and start collecting items for prizes. Plans to work with Raffle/Auction committee in regards to items collected.
Coffee (Lauren M.) Co-Chair will be Shelley!
Decorations (Karen) No report
Entertainment-OPEN POSITION
Fundraising/Pre-Events (Neville B.) 1st fundraiser coming up on November 1st! Ralph will help with set up/breakdown. Neville will get with the decorations committee for help with decorations. Food is being donated. Need spooky desserts!
Grapevine Rep (Bonnie/Brandy) No report
Hospitality-OPEN POSITION
Housekeeping (Ralph M.) Will get with Nikki/Scholarships.
Marathon Meetings-OPEN POSITION
Meditation (Brittany C./Morgan C.) No report
Merchandise (Mark F./Ryan L.) Ready to roll!
Outreach (Laura B./Rachel M./Tori S.) Building connections in Alabama, Georgia, South Carolina, and California! Requests that if any committee members are traveling to reach out to Laura to see about doing outreach!
Raffle/Auction (Angie B./Gina S.) No report
Registration (Leslie H./Lainey S.) Aiming to have pre-registration open in December.
Scholarships (Nikki C./Josie D.) Give Nikki contacts at treatment centers that may be interested in attending to convention
Security (Brandon S./Eric B.) Working on building a security crew.
Snowballs/Popcorn (Ryan W.) **It was suggested that Ryan go to the November 1st fundraiser to try out the popcorn machine! Popcorn machine is currently in the possession of Bobby A.
Speakers (Don/Tisere/Angel) Everything going well!
T&C (Rachael F./Legier) No report
Tech Support/Website (Lisa/Carolyn) Working on the website, will plug in information as it is available. Welcoming (Jackie/Cherise) No report
Workshop (Belinda,Tamara,Kacy) Belinda will get with speakers about speaking on the workshops
OLD BUSINESS
● Budget Approval *hoping to have approved at next Service Board meeting
● Open positions:
o Al-Anon Liaison
o Entertainment
NEW BUSINESS
o Hospitality
o Marathon Meetin
● Theme was voting on by the committee – THE ROAD OF HAPPY DESTINY
● Fundraiser coming up on November 1st! Get with Neville if you are willing and able to be of service. ● Mary is going to be looking into a larger meeting place.
● 11/5 meeting - artwork will be voted on
○ Also hope to have pre-registration/registration cost
● 12/3 meeting - Voice will be voted on
● We are looking at banquet alternatives to make it more accessible to our whole fellowship